Office moving can be a herculean task. The time and cost spent on this exercise can be overwhelming for some, but when executed properly, you will not only save resources but also enjoy the whole process. Here are a few tips on how you can save time and money on an office move.
Have it all planned out
Mistakes can happen, and that is where the moving process becomes not just expensive and time-consuming but also stressful. Decide on a plan and remember to include all the elements from packing to unpacking of items. This will go a long way to ensuring that your business is not interrupted during the move.
While planning, ensure the following:
- Prepare a budget that covers all elements of the office move and ensure that you stick to it.
- Ensure that the new office is ready before you set a day to move.
- Ensure that each office team member is aware of the move and the role they will each play.
- Let your customers and suppliers know that you are moving to a new office and when.
- Ensure that you understand all the rules for leaving so that you can make proper arrangements. For instance, you may need to make a special request on the use of an elevator or plan to move when there is low traffic. When some vital details are missing or not factored in, the cost and time taken during the move can escalate.
Hire a moving company
Approach a moving company and discuss with them how to coordinate your move. Working with experts can save you time and money since they understand every bit of the process. While at it, ensure that the movers you plan to work with are reliable and have everything required to complete the exercise successfully. A search through the internet will help you with the process of selecting the best movers for your specific needs.
Read the reviews keenly to ensure that you do not get disappointed. Remember that the type of company that you select in terms of service delivery, reliability, cost, and professionalism will determine the success, cost, time taken, and the whole experience of your office move. If you are not sure about the best movers in your area, ask around. There must be one or two people who have used a moving company, and they can give you a referral. Ask for several quotes and compare based on a number of factors such as cost, experience, and availability, among other relevant things. However, the most important factor here is to take a look at the reviews on hellopeter and Google. This will give you a good idea on how they conduct their business and what kind of service they deliver.
Start packing
By now, your staff are aware that you will be moving. Involve them in every step. Have the team start packing the office items so that everything is ready by the time you are moving. Involving the staff in the exercise, especially in packing and unpacking, saves you time and money.
When packing: ● Remember to mark all the boxes correctly. ● Declutter your office by donating what you may not need in your new location. ● Let the moving company know in advance the number of boxes to be moved so that they can plan accordingly.
Ensure that your valuables are Insured
Sometimes even the best-laid plans may fail. Even with due care, accidents can happen, and valuable items may break or get lost during the moving process. Ensure that these items are insured just in case of a loss. That way, you will not suffer the pain of replacement or stopping your work temporarily as you look for a new one. Having them insured also gives you peace of mind.
Moving offices should not be expensive, time-consuming, or even stressful. When you plan in advance, involve your team and hire professional movers. The process will be easy, stress-free, affordable, and enjoyable.
Writers : SharpMoov and Biggles Moving Company Cape Town
